When to start looking for a new office?
Properly matching office space to the nature of your business is a multi-step and lengthy process. Finding the optimal location and a property that meets all the criteria of interest, and later negotiating favorable lease terms, requires experience and knowledge that we want to share.
Multistage
"Template" office search process consists of the following stages:
| Relocation planning | min. 2 weeks |
| Review of selected offices | 2-4 weeks |
| Design and pricing of arrangements | 2-4 weeks |
| Preselection of offers | 2-4 weeks |
| Analysis of selected options | 8-12 weeks |
| Negotiations and signing of contract | 4-8 weeks |
| Arrangement work | 4-12 months |
The total relocation process can take up to several months, so we encourage you to start looking at least 9 months before the planned move, and in the case of unusual needs even a year before the end of the contract. The search for a larger office space can take 18 to 24 months; the Build-to--suit process is 2.5-3 years. Starting the search early enough ensures that we have the right choice and time to make the right decisions.
"Hand on the pulse"
Lease agreements are usually concluded for a period of 3 to 5 years. Options for early termination of a term contract must be written in the body of the contract and are usually subject to additional conditions If the contract we have with an office building allows us to relocate before the end of the lease term, it is worthwhile to periodically look at the market situation. It is possible that there will be opportunities to lease interesting office space, where in the final calculation it will be profitable to relocate earlier.
Keeping our hand on the pulse is especially important when we care about selected office buildings. Contacting a specialist will allow us to get information on when which spaces will be vacated by tenants. Thanks to this, we can plan the entire relocation process in such a way that we will find ourselves in the place of our dreams.
Sublease
In the case of subleasing office space, the process of adaptation of subleased space is much shorter and it is possible to carry out the entire process even within 1 month. We just have to keep in mind that there are a limited number of sublease offers on the market, and in order to rent an office quickly, it is possible that we will have to make some compromises (regarding the location or the office space itself).
Serviced offices
The case is also different for renting space in serviced offices. In the case of such offices, renting space is possible in a very short period of time. However, we must keep in mind that such offices are not an ideal solution for every company and the cost of renting larger spaces in such an office may not be profitable.
Summary
Just as good planning is the basis for the success of your companies, a properly planned space search process ensures that we choose the perfect office. It is advisable not to wait for the last minute and start early "reconnaissance" on the market.